The pros and cons of video conferencing

Video conferencing is similar to the popular video phones where you can call anyone anywhere in the world and not only talk to them, but see them on your computer or TV screen as you talk. The difference is that video conferencing is intended for larger conferences rather than the needs of individual consumers, with video surveillance being widely used.

While many companies have taken this technology under their wing as a useful tool, there are pros and cons to video conferencing that need to be considered before deciding whether or not it’s a good fit for your meeting needs.

advantages

1. Reach everyone you need to reach immediately, no matter what time of day it may be for everyone involved. Time differences between states and countries can be overcome without anyone having to travel long distances for the conference.

2. While a phone call may be enough for two people who need to have a short conversation, web-based conferencing allows for large spaces with people in different locations to interact effectively with each other. Ten business leaders in Amsterdam can easily interact with five others in New York and two in Tokyo to create a full conference where everyone can see and hear perfectly.

3. PowerPoint and other visuals can be shared with all conference participants at the same time, giving the feeling that everyone is in one room and everyone stays on task and focused.

4. Virtual whiteboards allow people from different locations to bring their own thoughts or ideas into a common space. That way, anyone can instantly create an action plan or collaborate on a design or tagline.

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5. Some Services make it possible for anyone to gain access to another computer and see what is displayed on that computer screen. With more advanced services, a document can even be modified and entered directly from other computers connected to the conference. Businesses that need active collaboration on a project form can be greatly improved with this capability.

Disadvantages

1. The price might be the biggest downside for some people, although there are very cheap options if you don’t need the advanced features. Typically, a business that makes good use of the advanced features often finds that the money it saves customers or employees across the country or world more than offsets the cost of the service provider. As fuel becomes more of a problem around the world, price becomes less of a disadvantage and more of an advantage.

2. There are some human ways of communicating that don’t translate very well at a distance, such as B. Eye contact. If you’re sitting in the same room with someone listening to a speech or presentation, make eye contact and the person will judge who’s paying attention by looking around the room. Much of this contact is not simply transmitted via a webcam.

The pros and cons of video conferencing need to be weighed against your purpose and whether something valuable is lost from this technology that you don’t want to be without.

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