Setting up a video conferencing system – a step-by-step guide

If you need to set up a video conferencing system, there are a few steps you need to consider and follow. Especially if you are setting up the video conferencing system or web conference for business purposes, you should make sure you know how to make the call so that everything goes smoothly.

Buy the phone

The first thing you need to do is buy a desktop phone for video conferencing calling. You can’t make a video call using a regular phone, so you’ll have to buy one. The good news is that there are some really fantastic conference calling phone models to choose from.

Check out a well-known company like Sanyo or Panasonic, both of which have a wide range of phones – including conference calling phones – to choose from.

Your best bet is to go to a store in person so you can try out the phones for yourself. You should get a feel for everything, e.g. B. the buttons and modes, and also ensure that it offers you all the features required for your conference call needs.

Some companies even let you try a phone for a period of time to give you a chance to actually use the phone and see if you like it before actually buying it.

Set up the call

To set up the video conferencing system, you must first determine the time and date you want to make the call. You will then need to send out invitations and make sure you include the date of the conference call.

You then need to ensure that all participants know which number to call, and you can usually choose between a toll-free number or a number that certain people may have to pay long-distance charges for.

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So there you have it. It’s really not that hard to set up a video conferencing system, but it can definitely be difficult if it’s your first time. Once you start doing it regularly, it will become second nature to you and you’ll wonder why you ever found it difficult to start.