How to manage your business while traveling

Whether it’s tracking work, assigning tasks, checking your business mail, or just replying to clients, it can all be done from your phone. In fact, today almost everything can be done online through your phone.

Yes, it’s that simple. But don’t run home just yet or rush to your next vacation destination! We need to figure out how to do all of this and more without being in the office. Read on to learn the top factors to consider when managing your business while traveling or abroad.

Key factors for managing your business remotely:

Conduct regular meetings:

Everyone doesn’t have to be huddled in the conference room to have a good meeting; You can join remote workers, freelancers, and in-office workers with just an internet connection.

Now it can be difficult to meet on a daily or even weekly basis while you are away because most of the time you are busy and have other things to do. However, a weekly or bi-weekly meeting with the managers will reassure your presence in the office and reaffirm your oversight of all business matters.

You can easily hold meetings via Skype or Google Hangouts where everyone can see each other and even share files if needed. You can also use Google Slides for presentations or Team Viewer to share your computer screen with everyone for demonstration.

Make sure you regularly interact with your employees, no matter where you are, and build strong relationships with them that can develop into trust. Once this is accomplished, you don’t have to worry about business while you’re on the go.

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Tracking of work progress and hours worked:

Your absence from the office should never mean that work is not getting done or is interrupted. Technology has created a solution for careless or lazy employees, time tracking software. This type of software allows you to track your employees’ working hours, so you’re always up to date on who was late or working overtime.

Employees can track their shifts and breaks and leave notes on their work progress.

There are many types of time tracking software, some essentially focus on tracking hours worked like the ClockIn portal which generates timesheets and can be integrated with payroll systems.

Others include a project management feature like Zoho Projects, where you can share projects, assign tasks, and track tasks.

You can also use major project management software like Basecamp or Asana, which mainly focus on getting the job done efficiently. With project management software, you can assign tasks, update them with comments, set deadlines, add attachments, and finally mark them as complete. With a simple way to track hours worked and work progress, employees feel compelled to stay focused and complete tasks faster.

Process business mail immediately:

Don’t forget your mail when you travel. Neglecting your mail for even a few days can cause problems. Unattended emails can be important contracts from customers, documents from partners or investors, or feedback from your customers.

With a virtual post box, you can take your mail with you wherever you go.

A virtual mailbox is a mailbox that you can access online and process your mail. Options range from shredding any document or forwarding packages to opening, archiving or downloading emails in just minutes. Your mail is delivered to secure postal facilities where the envelope is scanned and uploaded to your cloud-based mailbox for your control.

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So not only is it remote access to your important mail, it also eliminates the need for a post office! That means less paper storage, no postal operators and faster postal processes, a win-win for you and your wallet.

Now you can get started!

With all your business needs under control, you can easily travel when you need to without worrying about work falling behind or your business being run inefficiently. By keeping these three factors in mind, you can get the job done and still have time to enjoy your vacation!