Free Time Clock Software Trials – 4 Reasons to Try Before You Buy

Wouldn’t it be great if we could take our purchases home and try them out before deciding whether to keep them? This is exactly what many time clock software providers offer with their free software trials. It’s like a dating relationship. You can find out if you’re compatible, what character traits you like and which are likely to drive you crazy, and if there are any red flags that would prevent a long-term relationship. This provides an environment to test the relationship before proceeding with a large investment of resources, both time and money. When using the free trials of employee time clock software, there are a few questions to ask beforehand. Is the time clock software free trial limited in any way or is it the full featured software? How long does the free trial last? Can I get help and technical support during the free trial period? Do I have to start over after the free time clock software trial expires? These are important questions to ask yourself before you start the time clock software free trial.

Make sure it has the features you want

The time clock software free trial is the perfect time to ensure that the time clock program has all the features you need. That is why it is so important to ensure that the free trial is fully functional. A limited feature set or, even worse, a remote demonstration is not enough to ensure that employee time clock software will meet your company’s needs. You should test the exact software you are supposed to buy. You should also make sure that you don’t have to re-enter all of the information you entered during the free trial after purchasing a permanent license. That is why this dating period is so important. You want to see how your future partner will react in as many different situations as possible before you commit to a lasting relationship.

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Make sure it supports your business payroll rules

The Timeclock software free trial should allow you to fully utilize the program with your payroll rules. In other words, use the free trial for a complete billing period. This allows you to confirm that the software can handle the same payroll cycle, overtime settings, and rounding rules. A great scenario is to run the Timeclock software free trial right along with your current time tracking system. This should bring obvious flaws to the surface. A 30-day trial might sound like enough time to thoroughly test the software, but if you don’t use it for several weeks after downloading it, you might run out of time before you’re ready. The last thing you need is for the free trial to expire before meeting with management to demo the new time tracking system. Free trials based on a set of timestamps used before expiration might be a better option.

Make sure it works in your Office configuration

Another crucial test during the Timeclock software free trial is to ensure that the software works with your current office configuration. For example, if you are looking for a time clock replacement, placing an unattended computer in the break room may not be the best solution. Now it’s time to start thinking about other deployment strategies, such as: B. Setting up personal networked time clocks on all employees’ computers. This also gives you the opportunity to check whether the software works with your existing infrastructure. This will reduce unexpected expenses later because you already know which computers meet the system requirements and which ones need upgrading.

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Make sure employees find it easy to use

Is the new time clock software more efficient or less efficient than the time tracking system it replaces? There may be a learning curve for your employees, but the bugs and inefficiencies should disappear within a few days of using the Timeclock software free trial. If your employees are still having issues at the end of the trial period, chances are they will continue to have issues even after purchasing a licensed version of the software. If the software is difficult or confusing to set up, don’t ignore this as a warning sign that the software might also be difficult or unintuitive to use. This is the time to test the time clock software provider’s support. The type of help and support you receive during the trial period is a good indicator of the support you will receive later. For example, are there multiple ways to contact a member of the technical support team? Beware of time clock software companies that only offer email support, as this likely indicates that they are unable to handle a large number of support requests, or that they are not full-time on time and attendance projects involved.

Time clock software verification strategies

Here are a few quick strategies to help you through the verification process. A good rule of thumb is to use your current time and attendance system as a base, and then expand from there. In other words, first see if you can automate your current time tracking system with the new software. That should eliminate previous inefficiencies immediately. Then start exploring the other features available with the employee stamping software you are testing. Finally, create a list of deal breakers (must-have features) and a wish list (nice-to-have features). This way you can compare different time tracking programs and decide which is the best time tracking solution for your business or organization.