Do’s and Don’ts in Contract Management: Management Involvement

When you implement something into a company, business, or organization, the goal is to have a large and positive impact on how the business operates. Whatever the type of solution, the optimal results remain the same. Save time and increase profits.

The key behind contract management systems is that they don’t have a specific map and ultimately every process is unique. With this in mind, it is important to remember that the involvement of all parties can be crucial for the effectiveness of the project. A manager must be willing to help the vendor by any means and be involved in the whole process.

Take some of the burden off the provider

Some companies enter into this process believing that the vendor will offer a full, standardized implementation service. This is sometimes based on experience with other business systems, such as B. Accounting systems, and then organizations find it fair to relinquish the responsibility they have for the success of the implementation.

Remember that a contract management implementation is not standard. It is often bespoke for each situation and as they are specifically designed to have certain distinctive characteristics it would make sense that each system would need to be unique.

The upshot of this is that while they can be expensive to implement, they cater to all your wants and needs. As with anything, there are “best practices” when it comes to the basics of contract management, but as a complex system, these processes and practices can vary between and even within different organizations. Country to country, city to city or even department to department.

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What someone needs to understand is that a fundamental assumption of implementing contract management is that employee and management commitment and compliance are almost as important as vendor expertise. Without the help of the organization, this system will be compromised from the start and with no knowledge of the key components; the ability to achieve a business goal is impaired.

As with many things in business, the implementation must be in partnership, a partnership where you get as much out of as you put in. A company has to state exactly what it needs in detail, and then it’s up to the provider to find a solution. Remember never to compromise your requirements by trying to fit the process into an already built solution.

The key is finding a flexible solution that fits your needs. Be sure to ask the vendor about the flexibility of their solution so you know what’s required. Your process should take precedence over your software.