Data storage is an integral part of the regular operation of almost every business. Whether you work from a computer on a daily basis or just use one for accounting for your work, you may come across data in the form of emails, written documents, spreadsheets and databases, audio or video files, graphs, or even contracts. While cluttered filing cabinets or piles of files may have worked in the past, the potential for data loss due to hardware, software, or server issues means every business should store the data and protect it from harm.
Why save data?
Most people assume that data storage has everything to do with mitigating damage in the event of a virus or some other type of hardware or software failure. This is true to a certain extent. While storing backup data is a good idea for every business and individual, data storage is also a way to streamline a network or even comply with government regulations.
Many types of businesses are required to maintain accurate records in accordance with tax laws or government regulations. Almost all businesses can also benefit from keeping things like emails, as this type of communication can resolve disputes or come into play in the event of a lawsuit.
Of course, it is also important to simply have space for everything. Although storage solutions get bigger and bigger every year, it can still be difficult to store decades of information on a single hard drive. This is especially true for large files like videos, audio, and other media types.
data storage options
There are different types of data storage. While it’s important to choose a storage option that’s relevant to your business size and type, remember that you can grow in a few years. If you install hardware or other semi-permanent data storage, make sure you have a way to easily and inexpensively expand that storage should you wish to do so.
Today, on-site portable data storage is usually done either via a flash drive or an external hard drive. Flash drives (also known as flash drives or thumb drives) are small storage devices that are often carried on a keychain. Flash drives ranging in size from a few gigabytes up to 64 gigabytes connect directly to the computer via the USB drive. They tend to be very easy to use, and the more upscale versions also offer data encryption options. Almost all external hard drives also connect via USB and work the same way. However, they are larger than flash drives in both size and capacity, and the latest models can store more than a terabyte of information.
These options are great as a relatively inexpensive way to store data, but they are not without their downsides. Because they are small and portable, they can be lost, damaged, or even stolen. Any information stored on flash drives or external hard drives should also be backed up elsewhere.
If you have a large amount of information that you need to keep more secure, online storage is a great option. Online storage is usually provided by a remote or offsite company that specializes in just that. Your files are moved to a secure remote server, not affiliated with your own. This means that your data is safe in case something goes wrong or a disaster occurs on your own server or network. It’s ideal for very large files or for files you want to share with clients.